The quote you send is the argument you have in six weeks. Expiry, exclusions, revision limit, signature.
A quote is a fixed price. Once the client accepts it, that is the price.
This sets the currency, the tax name and rate, and the date format.
USD · Sales tax 0%
PNG or JPG, under 200 KB. It stays on this device.
Add a space for the client to sign
A quote agreed on a call is not evidence. A signed page is.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Add your first line item | |||
Signing below accepts the scope and the price above.
Read it on the right, then download it without the watermark.
One payment, no subscription, no account.
Your business name is missing.
Every free quote template is the same shape: your name, their name, a list of lines, a total. That shape is fine, and it is also why so many freelancers end up doing three extra rounds of work for nothing. The document said what the job costs. It never said when the price stops standing, what the price does not include, how many rounds of changes are in it, or where the client agrees to any of it.
Those four fields are the entire difference between a number in an email and a document that settles an argument six weeks later. So this asks for them, and tells you plainly what each missing one is likely to cost.
It also asks something the category tends to blur: is this a fixed price, or a considered guess? A quote commits you. An estimate can move, and saying so up front turns a later change into a conversation instead of a fight. Picking one changes the wording on the page.
Say which document this is
A quote is a fixed price and commits you once accepted. An estimate can move. The wording on the page follows your answer, so the client is never guessing which one they are holding.
Pick where you quote from
That sets the currency, the tax name and rate, and the date format. The same country rules the invoice tool uses, because a quote quotes money in the same place an invoice bills it.
Fill in the lines, then the scope
What the price covers, and what it does not. The second list is the one that stops a project growing for free, and it is the field almost every template leaves out.
Read the check and send it
Each finding names a specific way this quote could cost you money. Then download an A4 PDF with a block for the client to sign.
The shape of a quote is easy. These are the parts that decide whether you get paid what you said.
What happens without it
What it does instead
None of these are about design. They are about the sentences that were never written down.
The price never expires
A quote is an offer. Without an end date it stays open while your costs, your calendar and your rates all move.
Nothing is listed as excluded
Scope creep does not arrive as a demand, it arrives as a reasonable question. A list of exclusions is what turns that question into a new line item.
Revisions are unlimited by omission
Nobody agrees to unlimited revisions. They just never agree to a limit, which is the same thing.
No deposit
On anything substantial, a deposit is normal practice. It also quietly identifies the clients who were never going to pay at all.
Nowhere to accept
An agreement reached on a call is real, but it is not evidence. A signature line costs nothing and settles the question.
The word quote used for a guess
If you call a moving number a quote, you have committed to it. If you call a fixed price an estimate, you have invited a negotiation.
The difference between a quote and an estimate
An estimate is a considered guess. It says the final figure may move, and stating that clearly is what makes a later adjustment a conversation rather than an accusation. A quote is a fixed price. Once the client accepts it, that is the price, whatever the work turns out to involve. That is not a bad thing: a firm number is easier to say yes to, and it is often what wins the job. It just has to be a number you can live with. Most free templates use the two words interchangeably, which leaves both sides holding a different document. This tool asks first, and then commits to the answer in the wording. It is the same discipline as the invoice tool: the document should mean what it says where it is being sent.
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